Pricing
Configure your on-site experience.
Onsite Chicago is a services company — every engagement includes a senior registration technician on-site. Choose your kiosk platform, add the pieces your event needs, and we'll build the rest into your quote.
Choose your kiosk
Pick a printer / badge platform.
Three platforms cover ~95% of conferences and corporate events. Pricing shown is the hardware package at our smallest footprint — packages scale up by attendee count and station volume.
Essential
Zebra ZD621 — Direct-Thermal
Fast, dependable, no ink. The workhorse for the vast majority of conferences.
Monochrome on-demand · Optional pre-printed full-color stock
- 2 iPad check-in stations + tabletop stands
- 1 Zebra ZD621 badge printer
- 1 Lenovo PrintNode host laptop
- Peplink router with 5G cellular data
- Power distribution
Hardware kit only. Senior on-site technician (Step 04) required on every engagement and quoted separately.
Full-Color
Epson ColorWorks C4000U — Inkjet
Photo-quality full-color badges printed live at the kiosk. No artwork lead time.
Full-color on-demand · Double-sided and tear-resistant
- 2 iPad check-in stations + tabletop stands
- 1 Epson C4000U full-color printer
- 1 Lenovo PrintNode host laptop
- Ink set & maintenance box
- Peplink router with 5G cellular data
- Power distribution
- Logistics, setup & strike
Hardware kit only. Senior on-site technician (Step 04) required on every engagement and quoted separately.
Premium PVC
Zebra ZC10L — Large-Format PVC Card
Durable, high-end credential printed edge-to-edge on a 3.5×5.5" plastic card.
Full-color PVC card · Includes PrintNode laptop
- 2 iPad check-in stations + tabletop stands
- 1 Zebra ZC10L PVC card printer
- 1 Lenovo PrintNode host laptop
- Color ribbon + 400 PVC cards (single-sided)
- Peplink router with 5G cellular data
- Power distribution
- Logistics, setup & strike
Hardware kit only. Senior on-site technician (Step 04) required on every engagement and quoted separately.
Hardware add-ons
Layer in the optional pieces.
Skip what you don't need. Each add-on is priced separately and only appears on your quote when it's part of the build.
Session attendance scanners
Handheld iPhone scanners for capturing session check-ins. Plan on roughly one scanner per 100 concurrent attendees.
From $84 / scanner
Support laptop / station
Staffed laptop desk for walk-up registrations, badge reprints, and name changes during the event.
From $84 / station
Extra check-in station
Additional iPad + tabletop stand pair when peak-hour traffic calls for more lanes than your kiosk kit includes.
From $90 / station
Badges & lanyards
Choose the credential.
Badge stock is paired with your kiosk choice from Step 01. Lanyards are quoted at volume; what you see here is the starting point.
Badge stock
Zebra thermal — paper & plastic
5-DAY LEADDirect-thermal monochrome on-demand via pre-printed full-color paper, or plastic with adhesive personalization.
Starting at from $0.55 / each
Epson inkjet poly (4×3, 4×5, or 4×6)
ON-DEMANDBlank tear-resistant double-sided poly — print full-color live at the kiosk.
Starting at from $110 / pack of 250
ZC10L PVC card + ribbon
ON-DEMANDColor ribbon plus 400 double-slotted PVC cards. Optional pre-printed backside (21-day lead time).
Starting at $610 / kit of 400
Lanyards
Stock lanyards
In-stock3/4" satin with dual bulldog clips, solid color in-stock — no artwork required.
Starting at from $0.96 / ea
Custom branded lanyards
10-day leadCustom-printed with your logo. Requires artwork and a 10-day production window.
Starting at from $1.60 / ea
On-site team
Senior tech, plus staff if you need it.
A senior registration technician is required on every engagement — they own the software configuration, hardware setup, run the floor, and tear down. Additional trained registration staff are billed per attendant, per event day.
Ready to price your event?
Share your dates, attendee count, and badging preferences. We'll send a fully itemized quote within one business day.